The Clerk of Council is a Town Council–appointed officer who serves as the official record-keeper for the Town of South Hill. This role ensures the preparation, preservation, and accessibility of all Town Council documents, including ordinances, resolutions, meeting minutes, and other official records, as required by state law and Town Code. By maintaining these public records, the Clerk helps ensure transparency and accountability in local government.

In addition to record-keeping, the Clerk of Council provides a vital link between citizens, businesses, and government agencies, offering impartial service and access to information about the functions of local government. Duties include maintaining Council meeting materials, managing board and commission appointments, recording official documents, and publicizing legal notices.

The Clerk also carries out broader administrative responsibilities, serving as the Town’s Record Retention Officer, FOIA Officer, and Technology Administrator. This office assists other departments with administrative needs and supports community development by helping coordinate town events and activities.

Through these responsibilities, the Clerk of Council plays an important role in both the daily operations of the Town and the broader engagement between local government and the community.